Madison Clerk of Superior Court
Katie Cross is identified in the Madison County research as Clerk of Court, Superior Court. The Clerk's own site gives the case-search link, court calendars, jury information, legal notices, legal forms, GSCCCA access, and county information. The GSCCCA clerk profile confirms Katie Cross, year elected 2019, Madison County Court, and office hours of Monday through Friday, 8:00 AM to 5:00 PM.
The Clerk of Superior Court is not the same as the county administrative clerk under the Board of Commissioners. The court clerk manages Superior and Juvenile Court record channels. The county administrative clerk prepares agendas and minutes, handles alcohol-license processing, keeps county administrative records, and routes open-records requests to the county open-records officer. That split matters when a user asks for a filed court order versus a county meeting record.
Madison County Clerk of Superior Court
Clerk: Katie Cross
91 Albany Avenue
P.O. Box 247
Danielsville, GA 30633
706-795-6310
Fax: 706-795-2209
Monday-Friday, 8:00 AM-5:00 PM
Madison Clerk Record Duties
The Clerk of Superior Court keeps the filed record for Superior Court matters and is listed by GSCCCA as managing Superior and Juvenile Court. The services listed in the official profile include Board of Equalization, civil, criminal, jury, juvenile, passport, notary, military records, real estate and liens, and trade name registration. Some of those functions are court-case work, while others are clerk services tied to property, identity, or public filing systems.
- Civil and criminal case filings for Superior Court records.
- Juvenile record management, with public access limited by law.
- Jury and Board of Equalization services.
- Real estate, lien, trade name, military record, notary, and passport services.
- Legal forms, domestic-relations standing orders, and court calendar links.
The Clerk site links court calendars with criminal motion, civil motion, and trial-calendar material. Calendars are useful when a user needs hearing timing, but they are not a full case file. A complete filed record, certified copy, or older case document should be confirmed with the Clerk counter.
The GSCCCA Madison County Clerk profile is represented below from the manifest source.
The profile is useful because it lists court and non-court clerk services in one place, including hours and contact details.
Request Madison Certified Copies
A certified copy is a clerk-issued copy that bears official certification. It is different from a printout from an online search screen. Certified copies are commonly needed for legal filings, appeals, title work, record restriction questions, agency requests, or proof of a final court disposition. In Madison County, requests for certified Superior Court case copies should start with the Clerk of Superior Court rather than the county administrative clerk.
- Identify the record group first: Superior Court civil, Superior Court criminal, divorce, juvenile, real estate, lien, notary, military, or trade name.
- Gather the case number if known, the party names, approximate filing year, document type, and whether a plain or certified copy is needed.
- Try the Clerk's official case-search link from the Clerk homepage or the Georgia Courts e-access path to locate basic case data.
- Call or visit the Clerk of Superior Court for certified copy availability, cost, pickup, mail handling, and any access limits.
- Use the county open-records officer only for county administrative records or non-court agency records that are outside the court file.
Online access has limits. The research found the Clerk's official WebCaseManagement link, but direct inspection returned an Icon Software error outside normal website navigation. That means users should enter the case search from the Clerk homepage instead of relying on a saved deep link. The Georgia Courts e-access page is a second online path because it lists Madison Superior through the statewide e-access index and states that a provider account may be required.
Madison Clerk Request Fields
The research did not locate a public Madison County Clerk court-copy request form with fixed fields. A good request still needs enough detail for staff to find the file and quote fees. For court records, do not send the request to the county administrative clerk unless the Clerk of Superior Court or the record type points there. For county administrative records, the Board of Commissioners page says requests can be submitted by email, in writing, or by online form to the open-records officer.
| Field | Required? | Why it matters |
|---|---|---|
| Case number | Helpful when known | Speeds lookup for Superior Court files and dockets. |
| Party names | Yes | Needed when the requester lacks a case number. |
| Approximate filing year | Helpful | Helps staff separate older records from current files. |
| Record type | Yes | Examples include civil order, criminal disposition, divorce decree, lien, deed, or trade name. |
| Plain or certified copy | Yes | Certification changes handling and may change cost. |
| Requester contact information | Yes | Staff need a phone, email, or mailing address for follow-up. |
| Delivery method | Yes | Pickup and mail requests may have different timing or payment steps. |
Fallback channels are important in Madison County. The Clerk site, statewide e-access, the Clerk counter, court calendars, and the county open-records officer all serve different needs. Court-file documents go to the Clerk of Superior Court. County administrative records go to the county open-records officer, Christina Baxter, through the county route described in the research.
Madison Clerk Fee Context
The research did not provide a local Clerk of Superior Court copy-fee table for plain copies, certified copies, or search fees. It did provide related Madison County fee facts from official pages, which are useful because users often contact the wrong office for a court-adjacent issue. Confirm Clerk copy charges directly before ordering a certified record.
| Item | Amount or note |
|---|---|
| Superior Court certified copies | Confirm with Clerk of Superior Court, 706-795-6310 |
| Magistrate statement of claim, one defendant | $118.00 |
| Magistrate dispossessory, one defendant | $118.00 |
| Magistrate warrant application or pre-warrant | $30.00 |
| Probate sheriff service | $50.00 |
| Birth or death certificate first copy | $25.00 through Probate Court vital-record process |
| Additional birth/death copy same purchase | $5.00 |
This fee table is not a substitute for the Clerk's current copy quote. It keeps the record channels straight: Magistrate filing fees belong to Magistrate Court, vital-record fees belong to Probate Court, and Superior Court copy questions belong to the Clerk of Superior Court.
Madison Clerk Forms
The Clerk's forms page links to Notary, Protective Order, and UCC forms. The legal notices page links the Northern Judicial Circuit Standing Order in Domestic Relations Cases. Those resources help users prepare for clerk filings, but they do not mean staff can give legal advice or select the correct filing for a person.
- Clerk legal forms for notary, protective order, and UCC material.
- Clerk legal notices for the Northern Judicial Circuit domestic-relations standing order.
- Court calendars for criminal motion, civil motion, and trial calendar information.
- Clerk records links for GSCCCA, Kofile, and other linked record resources.
Protective-order, juvenile, domestic-relations, and restricted-record material can include sensitive facts. If a public portal does not show a document, that absence may reflect access limits rather than the absence of a filed case.
Madison Clerk Online Access
Madison County online access is split. The Clerk homepage points to WebCaseManagement for case search. The Georgia Courts e-access page separately lists Madison Superior under PeachCourt and says users are redirected to a provider website and must have an account to search court records. GSCCCA also supplies land and clerk-related record links, but it is not the same as a Superior Court case-file search.
The county administrative open-records channel belongs to the Board of Commissioners office. The county page lists 91 Albany Avenue, Suite 306, Danielsville, phone 706-795-6300, fax 706-795-2997, and Monday through Friday, 8:00 AM to 5:00 PM. Deputy County Clerk Lacey Baker is listed with a direct contact, while open-records requests are directed to Open Records Officer Christina Baxter by email, written request, or online form. Use that route for county administrative files, not for a filed Superior Court order.
The Madison County administrative clerk and open-records page appears below.
That source is a fallback for county records, but it should not replace the Clerk of Superior Court for Superior Court case files.
Note: Juvenile records are listed under Clerk-managed courts, but Georgia juvenile records are not ordinary public-search records.